Fundraising Policy

Our goal is to make this simple, so here’s the big question: 

Will you be using The College of New Jersey’s name or space in your fundraising efforts? 

Please think through this… Does the item you’re selling say TCNJ? Does the advertised name of your student organization start with “TCNJ?”  Are you advertising that you are a student organization at The College of New Jersey? Does the Instagram account you are using to promote it have “TCNJ” in its name? Are you using imagery from TCNJ’s campus or hosting your fundraiser on-campus? You get the idea…If you are reading this, answering “NOPE!” to all of these questions, you do not have to follow this process. You can host your own fundraiser, under your own name, without any need to submit information or paperwork to the College. 

If you answered yes to any of these things, no worries, we made this interim process super simple! 

1. Prepare the following information:
   1. Student Representative from your Recognized Student Organization (their name and email) 
   2. Name of your fundraiser
   3. Start and end date of the fundraising effort 
   4. Name of the organization you are raising funds for? (your student organization, a charitable organization, etc.)  
   5. Methods of money collection you will be using 
   6. Method to transfer funds to the organization you’re raising funds for
   7. A brief description of how you’re soliciting donations. As a reminder, raffles, 50/50, or any type of Game of Chance are illegal and strictly prohibited.
2. Fill out this form (it’s going to ask you to share that information listed above)  
3. You will need to maintain internal documents for each fundraiser for at least 1 year.
   1. If using Venmo, PayPal, or Zelle, please make sure any donor is entering the name of the fundraiser into the note/memo section.
   2. If using cash, please make sure the donor receives a paper written receipt for their donation.

Want to know more about the Fundraising Policy? Read it here: Fundraising Policy. If you have any problems anywhere in this process, email studentlife@tcnj.edu – we’re always happy to help!

It’s our true hope that this helps clarify our stance in supporting our student organizations to fundraise for their missions, programs, and values. If you are unclear about any of this, or if we left something out, let us know!

Pie in the Face Fundraisers

We recognize that these are popular fundraisers for RSOs, with that in mind we need to make sure RSOs follow the Colleges environmental and safety protocols. For pie in the face fundraisers, we encourage your team to develop a plan that ensures safety and an efficient cleanup. Below are guidelines to help your event run smoothly:

• Ground Covering: You MUST use a disposable ground covering to protect the designated area. The person being pied should be seated on top of the covering. For your convenience, you can obtain a disposable drop cloth from the BSC info booth.  After the event you can dispose of it. 
• Eye Protection: The person being pied should have some type of eye protection from the pie material. Please also pickup the portable eyewash station with the disposable covering from the BSC info booth. When the event is completed, please return the eyewash station to the BSC info booth. Whoever picks this up will have to give us an ID to hold until the eye protection is returned. 
• Participant Assistance: The person being pied will need assistance cleaning off before stepping off the tarp to prevent messes from spreading.
• Shoe Cleaning: Everyone leaving the tarp must have their shoes wiped or cleaned to prevent tracking pie residue across the area.
• Pie Restrictions: Please use only whipped cream/shaving cream to avoid staining the surrounding concrete.
• Disposables for Easy Cleanup: All items used during the event (including rags, drop cloths, walk-off materials, etc.) should be disposable for a quick and easy cleanup.